How we operate

Our fantastic hosted buyers are chosen from the elite of the events industry. Once you are confirmed to attend, we take care of everything, including flights and transfers to and from the destination, accommodation, networking sessions, meetings, cocktail receptions, gala dinners and more. We also have fantastic prizes to be won at each event.

Terms & Conditions

Data protection:

By entering your details in the fields above and submitting your registration, providing that you are accepted onto the programme, you agree to allow Worldwide Events to electronically send and publish your company profile and contact details in our online portal and show guide, which will be distributed to the attendees and sponsors of the Forum you have chosen to attend.

This is a condition of attendance. Should you not agree to this for any reason, please write to Hosted Buyer Dept, Worldwide Events, 22 Stephenson Way, London, NW1 2HD, at least six weeks prior to the Forum you have chosen to attend. Furthermore, your company name/logo may be used on the Forum website/s for information purposes only. No contact and business information will be displayed on these websites.

Reference checking:

In most cases it may be necessary to check one or all of the references you have provided on the registration form to confirm that you have placed MICE business with the mentioned suppliers. If you do not agree with this please contact us. We will need to seek an alternative method of reference checking from you, which will be subject to Worldwide Events' approval.

Travel and accommodation:

Flights, transfers to/from the airport where the Forum is due to take place and accommodation will be provided by Worldwide Events during the Forum dates. It is your responsibility to ensure that you can travel on the dates you have selected and that you have the necessary and valid travel documentation (passport, visas if applicable). Travel to and from your local airport is not included and will not be reimbursed.

Booking conditions and cancellation policy:

Worldwide Events reserves the right to decline your registration without reason. Acceptance of your registration will be confirmed in writing by email. As a participant you agree to undertake all activities organised by Worldwide Events including all appointment sessions, networking activities, evening functions and lunches. Cancellation of this agreement, regardless of circumstances, either prior/during the Forum at any time including missing set appointments will constitute your cancellation. You will be liable to pay the cancellation fee of 500 Euros for European Forums, 250 Euros for European Roadshows, 250 pounds for UK Roadshows, or 700 US dollars for US Forums. The only exception to this will be if you can find a suitable replacement, subject to Worldwide Events' approval. In this instance you will be charged the cost for the replacement delegate's flight or, if possible, the name change fee on your original flight ticket. Please note you will also be subject to a 35 Euro administration fee. No other exceptions or allowances will be made regardless of circumstances. It is advisable to purchase travel insurance against cancellation for unforeseen circumstances.

Should the organiser cancel this event, the organiser will not be liable for any consequential damages incurred due to such cancellation.