Suppliers Terms and conditions

  1. GENERAL
    1. These are the terms and conditions on which we, Big Worldwide Limited trading as Meeting & Incentive Forums and/or M&I Forums ("We", "Us", “Our"), enable you ("You", "Your") to make a booking in respect of Our Meeting & Incentive Forums (Our “Forums”). Please read these terms and conditions carefully before booking to attend the Forums. You should understand that by booking to attend the Forums, You agree to be bound by these terms and conditions.
    2. You should retain a copy of these terms and conditions for future reference.
    3. Please understand that if You refuse to accept these terms and conditions, You will not be able to book to attend Our Forums.
    4. No terms or conditions endorsed on, delivered with or contained in Your booking request, purchase order, confirmation of order, specification or other document shall form part of the Contract (as defined below).
  2. INFORMATION ABOUT US

    We are a company registered in England, with registered office address 22 Stephenson Way, London NW1 2HD and registered company number 3210436.

  3. HOW THE CONTRACT IS FORMED BETWEEN YOU AND US
    1. You wish to make a booking, You can do so by filling in a copy of Our booking request form and returning it to Big Worldwide Limited, 22 Stephenson Way, London NW1 2HD. You may also fax a copy of Your booking request form to 020 7383 0357 or email a copy to hkashema@mi-forums.com. Note that receipt by Us of Your booking request does not mean that Your booking has been accepted and, in particular, We accept no responsibility for booking requests that do not reach Us for whatever reason. Your booking request constitutes an offer to Us to secure a place at one of Our Forums. All bookings are subject to availability of the Forum and formal acceptance by Us, and We will confirm such acceptance to You by sending You a letter or email stating that the booking has been confirmed (the "Booking Confirmation"). The contract between Us ("Contract") will only be formed when We send You the Booking Confirmation.
    2. Contract will relate only to those Forums which We have confirmed in the Booking Confirmation.
  4. FORUM FORMAT AND CONTENT
    1. The format and content of the Forum will be as displayed on our Site from time to time.
    2. We reserve the right to make changes to the Forum format and content.
  5. FORUM VENUE
    1. You acknowledge that We may have to change the published venue for the Forum for reasons beyond Our control and in such cases, You will not be entitled to cancel.
    2. You are liable for any loss or damage which You may cause to a Forum venue and agree to adhere to all housekeeping rules, procedures and policies (including policies as to behaviour and conduct) that may be in place at any venue from time to time.
    3. If You have a disability or medical condition that requires special arrangements to be made, please notify Us of Your requirements when making Your booking.
  6. THE PRICE AND PAYMENT
    1. The price of any of Our Forums (the “Price”) will be as quoted in Our brochures and flyers and on Our Site from time to time, except in cases of obvious error. Unless otherwise stated the Price is in Pound Sterling and is net of VAT and other local taxes.
    2. The Price is liable to change at any time, but changes will not affect bookings in respect of which We have already sent You a Booking Confirmation, except in cases of obvious error.
    3. If a booking request is made within 56 days of the date of the Forum to which the booking request relates, payment of the Price shall be due immediately and should be made with the booking request.
    4. If a booking request is made more than 56 days from the date of the Forum to which the booking request relates, We shall send you an invoice with Your Booking Confirmation and payment of the Price shall be due within 14 days of the date of such invoice.
    5. 6.5 Time for payment shall be of the essence.
    6. 6.6 No payment shall be deemed to have been received until We have received cleared funds.
    7. 6.7 All payments payable to Us under the Contract shall become due immediately on its termination despite any other provision.
    8. 6.8 You shall make all payments due under the Contract in full without any deduction whether by way of set-off, counterclaim, discount, abatement or otherwise.
    9. 6.9 If You fail to pay Us any sum due pursuant to the Contract, You shall be liable to pay interest to Us on such sum from the due date for payment at the annual rate of 4% above the base lending rate from time to time of The Bank of England, accruing on a daily basis until payment is made, whether before or after any judgment. We reserve the right to claim interest under the Late Payment of Commercial Debts (Interest) Act 1998.
  7. CANCELLATION AND REFUNDS
      Once We have issued Your Booking Confirmation, You are not entitled to cancel Your booking. For the avoidance of doubt, no refund shall be payable.
    1. We shall be entitled to cancel Your booking where We need to do so. We shall have no liability for losses or costs which You may incur due to such cancellation but We shall refund Your booking payment if the cancellation is within 2 months of the Forum (in full as soon as possible) as well as offer credit towards another Forum for transportation losses or offer You an alternative Forum if one is available. You have the choice of accepting the refund or attending the alternative Forum.
    2. We will usually refund any money received from You using the same method originally used by You to pay for Your purchase but reserve the right to refund using an alternative method.
  8. RIGHTS IN MATERIALS

    All copyright and other rights (including all intellectual property rights) in materials provided to You during or for the purposes of any of Our Forums (including, without limitation, notes, slides, brochures, articles or case studies) are Our property or that of our licensors. You are entitled to use such materials only for Your own personal use. You are not entitled to copy such materials (except as permitted by law) nor are You entitled to use or authorise others to use such materials for any commercial purposes. Please note that materials (if any) shall only be made available to You on the day of the relevant Forum.

  9. OUR LIABILITY
    1. The following provisions set out Our entire financial liability arising out of or in connection with a Contract.
    2. Nothing in these Terms and Conditions excludes or limits our liability:
      1. for death or personal injury caused by the Our negligence; or
      2. under section 2(3), Consumer Protection Act 1987; or
      3. for any matter which it would be illegal for the Us to exclude or attempt to exclude Our liability; or
      4. for fraud or fraudulent misrepresentation.
    3. Subject to condition 9.2:

      We shall not be liable to You for loss of profit, loss of business, or depletion of goodwill in each case whether direct, indirect or consequential, or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the Contract.

    4. All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract.
    5. Forum attendees shall be required to keep their personal belongings with them at all times and subject to condition 9.2, We accept no liability for damage to, or loss of any of Your property that You bring to a Forum.
  10. NOTICES

    All notices given by You to Us must be given to:

    Big Worldwide Limited
    22 Stephenson Way
    London
    NW1 2HD

    Fax: 020 7383 0357

    We may give notice to You at either the e-mail or postal address You provide to Us when making a booking, or in any of the ways specified in the written communications paragraph above. Notice will be deemed received and properly served 24 hours after an e-mail is sent, or three days after the date of posting of any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an e-mail that such e-mail was sent to the specified e-mail address of the addressee.

  11. PUBLICITY

    We may use photographs taken at Forums in publicity and marketing materials, including use on Our Site. Your attendance at a Forum may mean that You are featured in such photographs and You are deemed not to object to the taking of such photographs as detailed above. If You do not wish to be included in any photograph, please notify the photographer at the relevant Forum prior to the photographs being taken.

  12. TRANSFER OF RIGHTS AND OBLIGATIONS
    1. The Contract is binding on You and Us and on our respective successors and assigns.
    2. You may not transfer, assign, charge or otherwise dispose of a Contract, or any of Your rights or obligations arising under it, without Our prior written consent. We may transfer, assign, charge, sub-contract or otherwise dispose of a Contract, or any of Our rights or obligations arising under it, at any time during the term of the Contract providing that we give you sufficient warning.
  13. EVENTS OUTSIDE OUR CONTROL
    1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of Our obligations under a Contract that is caused by events outside Our reasonable control ("Force Majeure Event") which includes any act, event, non-happening, omission or accident beyond Our reasonable control and includes in particular (without limitation): strikes, lock-outs or other industrial action; civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war; fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster; impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport; and/or the acts, decrees, legislation, regulations or restrictions of any government.
    2. Our performance under any Contract is deemed to be suspended for the period that the Force Majeure Event continues, and We will have an extension of time for performance for the duration of that period. We will use Our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which Our obligations under the Contract may be performed despite the Force Majeure Event.
  14. WAIVER

    If We fail, at any time during the term of a Contract, to insist upon strict performance of any of Your obligations under the Contract or any of these terms and conditions, or if We fail to exercise any of the rights or remedies to which We are entitled under the Contract, this shall not constitute a waiver of such rights or remedies and shall not relieve You from compliance with such obligations. A waiver by Us of any default shall not constitute a waiver of any subsequent default.

  15. SEVERABILITY

    If any of these terms and conditions or any provisions of a Contract are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term, condition or provision will to that extent be severed from the remaining terms, conditions and provisions which will continue to be valid to the fullest extent permitted by law.

  16. ENTIRE AGREEMENT
    1. These terms and conditions and any document expressly referred to in them represent the entire agreement between us in relation to the subject matter of any Contract and supersede any prior agreement, understanding or arrangement between us, whether oral or in writing.
    2. We each acknowledge that, in entering into a Contract, neither of us has relied on any representation, undertaking or promise given by the other or be implied from anything said or written in negotiations between us prior to such Contract except as expressly stated in these terms and conditions.
    3. Neither of us shall have any remedy in respect of any untrue statement made by the other, whether orally or in writing, prior to the date of any Contract (unless such untrue statement was made fraudulently) and the other party's only remedy shall be for breach of contract as provided in these terms and conditions.
  17. OUR RIGHT TO VARY THESE TERMS AND CONDITIONS
    1. We have the right to revise and amend these terms and conditions from time to time to reflect changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in Our system's capabilities.
    2. You will be subject to the policies and terms and conditions in force at the time that You place a booking with Us, unless any change to those policies or these terms and conditions is required to be made by law or governmental authority (in which case it will apply to bookings previously made by You), or if We notify You of the change to those policies or these terms and conditions before We send You the Booking Confirmation (in which case We have the right to assume that You have accepted the change to the terms and conditions, unless You notify Us to the contrary within seven working days of receipt by You of the Booking Confirmation).
  18. LAW AND JURISDICTION

    Contracts for the booking of Our Forums will be governed by the law of England and Wales. Any dispute arising from, or related to, such Contracts shall be subject to the non-exclusive jurisdiction of the courts of England and Wales.

  19. DATA PROTECTION:

    Big Worldwide Ltd is registered under the Data Protection Act. Big Worldwide Ltd is required to process relevant personal data regarding members of staff, event delegates (buyers and suppliers in this case) and customers as part of its operation and shall take all reasonable steps to do so in accordance with this Policy. The Freedom of Information Act 2000 and the Protection of Freedoms Act 2012 are also relevant to parts of this policy.

    1. Data Protection Controller
    2. Big Worldwide Ltd has appointed the Director of Event Technology as the Data Protection Controller (DPC) who will endeavour to ensure that all personal data is processed in compliance with this Policy and the Principles of the Data Protection Act 1998.
    3. GDPR Compliant
    4. Big Worldwide Ltd recognises The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) adopted 27 April 2016, the two-year transition period and the application date of 25 May 2018 and is actively working towards compliance with that directive.
    5. The Principles

      Big Worldwide Ltd shall so far as is reasonably practicable comply with the Data Protection Principles (the Principles) contained in the Data Protection Act to ensure all data is:

      1. Fairly and lawfully processed
      2. Adequate, relevant and not excessive
      3. Accurate and up to date
      4. Not kept for longer than necessary
      5. Secure
      6. Not transferred to other countries without adequate protection
    6. Definitions

      Big Worldwide Ltd is ‘Worldwide Events’ and includes the following brands: Forum Hub, PRIVATE Luxury Forums, Amour, Love Travel Awards, M&I Forums, Tour de MICE, PRIVATE MICE Forums, Snow & MICE, MICE Masters, Healthcare Events Forum, and additionally covers subsidiaries and affiliated bodies where the Data Protection Act applies. Data Subject is the individual who is the subject of the personal data.